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USDA Announces Electronic Invoicing Deployment

  • Tuesday, July 09, 2019 1:18 PM
    Message # 7770847
    Roger Szemraj (Administrator)

    Commodity Procurement

     

    USDA Announces Electronic Invoicing Deployment

    The U.S. Department of Agriculture (USDA) Commodity Procurement Program (CPP) Web Based Supply Chain (WBSCM) team is currently piloting the Electronic Invoicing (eINV) process for commodity purchasing transactions to expedite payments for vendors. It is part of a significant business improvement initiative to make business processes more efficient for both contractors and USDA.

    Beginning Aug. 1, 2019, all International commodity vendors will follow the new eINV process for all new Purchase Orders for direct delivery materials.

    By Sept. 30, 2019, all Domestic commodity vendors will follow the new eINV process for all new Purchase Orders.

    What is eINV?

    WBSCM eINV is the new streamlined Advanced Shipment Notification (ASN), receipting and invoicing process which allows the ASN to serve as the contractor’s request for payment, no longer requiring a WBSCM invoice to be submitted separately. In accordance with the applicable Master Solicitation, commodity requirements, and other contract terms, the contractor will still provide the required shipping documents. Customers acknowledge receipt of goods, and can modify receipts, if necessary. The WBSCM system generates an invoice for payment based on the contract, the purchase order price, contractor’s ASN/invoice, and the goods receipt quantity received, thereby streamlining the payment process.

    Domestic and international freight and service contracts, offshore freight procurement, and multi-food outbound processes are presently not impacted. Additionally, electronic invoicing will not be retroactive to existing purchase orders. Existing orders will continue to be delivered and receipted using non-eINV processes.

    CPP’s WBSCM International Team will host training on the new eINV process in July and August. International commodity vendors should contact the team at FSAWBSCMServiceRequest@usda.gov with eINV questions or to sign up for one of the following eINV International Commodity Vendor Training sessions:

    Date

    Time

    Mon., July 29, 2019

    12:30-2:30 p.m. CT

    Wed. Aug. 14, 2019

    12:30-2:30 p.m. CT

    Thur., Aug. 29, 2019

    10 a.m.-noon CT


    CPP’s WBSCM Domestic Team will soon release training dates and times once a specific date for full eINV deployment has been set. Domestic commodity vendors should send electronic invoicing questions to WBSCMAMSHelpDesk@usda.gov.

    Additional information is available on the Commodity Procurement website: http://www.ams.usda.gov/selling-food


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